Executive Assistant — Nutrien Wonderhub

• Category: Jobs & Opportunities
• Date: October 21, 2026

Department: Administrative

Reports to: Chief Executive Officer

Employment Type: Permanent, Full time (37.5 hours/week)

Schedule: Monday to Friday

Location: Saskatoon, SK

Target Hiring Range: $50,000-$56,000

Date Effective/Last Revised: October 19, 2026

 

POSITION SUMMARY

The Executive Assistant provides confidential administrative support to the Chief Executive Officer (CEO) and the Leadership Team at Nutrien Wonderhub, Saskatchewan’s only children’s museum. The Executive Assistant keeps the office of the CEO organized and running smoothly. The Executive Assistant is the main point of contact for the Board of Directors and its Committees, coordinating meetings, preparing materials, and recording minutes. The role also supports core HR administration, including hiring, onboarding, and employee records. Reporting to the CEO, this role suits someone who is highly organized, discreet, and detail-oriented, and who enjoys supporting leaders and working with a range of people.

 

KEY AREAS OF RESPONSIBILITY

CEO Support

• • Manages the CEO’s calendar, setting standards that balance meeting and office time, reflect priorities, and allow for flexibility.
  • Monitors, sorts, and prioritizes the CEO’s email, and responds on the CEO’s behalf when appropriate.
  • Prepares the CEO for meetings with briefing notes, updates, and materials, and tracks deadlines, commitments, and emerging issues.
  • Tracks the CEO’s priorities and projects to help keep them on track, keep the right people informed and involved, and making sure nothing falls through the cracks.
  • Identifies emerging issues and brings them to the CEO or Leadership Team, as appropriate.
  • Gathers information and drafts, edits, and files documents, presentations, reports, and correspondence for the CEO, handling confidential and sensitive information appropriately.
  • Prepares and submits the CEO’s expense claims and credit card reconciliations.

Board Support

• • Serves as the main point of contact for the Board of Directors and its Committees.
  • Coordinates Board and Committee meetings, including scheduling and creating and distributing agendas and meeting packages.
  • Attends Board and Committee meetings, supports their conduct in line with the Bylaws and governance policies, records minutes, and follows up on action items.
  • Maintains Board records.
  • Coordinates logistics for Board and CEO-hosted events, including budget, catering, and invitations.

Administration

• • Responds to general inquiries by phone, email, and in person, and directs them to the right person, as appropriate.
  • Maintains the central filing system, office supplies, and mail.
  • Provides administrative support for organization-wide initiatives and events, and covers other administrative areas as assigned.
  • Identifies ways to improve office processes and helps put changes in place.

Human Resources and Administration

• • Supports human resources (HR) processes, including job postings, scheduling interviews, preparing letters of offer, and onboarding and offboarding staff.
  • Maintains confidential HR records.

Other Duties

• • Performs all duties and responsibilities in a manner consistent with the mission, vision and values of Nutrien Wonderhub.
  • Performs other related duties as required to fulfill any changing business needs of this role.

QUALIFICATIONS & SKILLS

• An office administration diploma or related training, with a minimum of three years’ experience providing executive-level administrative support. We recognize that skills can be gained in many ways and will consider an equivalent combination of education and experience.
• Must have experience taking minutes for formal and informal meetings.
• Must have advanced skills in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, OneDrive).
• Must have strong writing, editing, and proofreading skills.
• Must have a keen interest in the unique role of a children’s museum and hands-on learning.
• Must be available for occasional evening and weekend meetings and events.
• Experience working with a Board of Directors and/or in a non-profit organization is considered an asset.
• Preference will be given to applicants who possess a valid Class 5 driver’s license and access to a vehicle for occasional travel within Saskatoon.

CORE COMPETENCIES

• Organization
• Attention to detail
• Time management
• Clear communication
• Proactive
• Problem solving
• Discretion
• Adaptability
• Collaboration
• Interpersonal skills
• Customer service

COMPENSATION AND BENEFITS

• Target hiring range: $50,000 – $56,000
• Three weeks’ vacation
• Comprehensive group benefit plan
• Group retirement savings plan (GRSP)
• Complimentary family membership to the museum

For more information about this opportunity, please contact:

Leah Brodie, CEO
306-249-3574 ext. 233
leah@wonderhub.ca

 

How to Apply

To apply, please submit a cover letter and resume by 4:00 PM on Friday, November 6, 2026, Subject Line: Executive Assistant Opportunity: careers@wonderhub.ca  

Please note that qualified applicants may be interviewed as applications are received.

All offers are subject to satisfactory completion of a Criminal Record Check, including a Vulnerable Sector Check.

Nutrien Wonderhub offers an inclusive workplace that embraces diverse backgrounds and commits to
diversity, equity, and inclusion. Do you feel you have not met every requirement? Studies have shown
that women and people of colour are less likely to apply for jobs unless they meet every single
qualification in the job posting. Nutrien Wonderhub is committed to creating a diverse and inclusive work
environment so we strongly encourage you to apply even if you do not believe you meet every single
qualification outlined, as you may have transferable sills that would be an asset to our team.
We would like to thank all applicants for their interest; however, only those selected for an interview will
be contacted.