SK Arts is seeking a results-oriented individual to fill a Term, Less-Than-Full-Time Administrative Coordinator position with SK Arts. As a member of our talented team, this individual will work collaboratively with the agency’s Management Team, Executive and other staff members as required.

The successful applicant will undertake a wide range of administrative duties to support of the agency’s communications and public relations initiatives, and activities related to the organization and presentation of the Saskatchewan Arts Awards and the SK Arts 75th Anniversary project.

A full position description is attached.

This position is based in the SK Arts’ Regina office.

Employment Type:         Term, Less-Than-Full-Time.

Employment Period:      August 15 (depending on availability) through October 31, 2022.

Hours of Work:                Not less than 80 hours per month.

Although it is expected most of the assigned work will be undertaken during traditional office hours, the individual can work an agreed-upon flexible schedule that will accommodate their other commitments.

Salary Range:                  $21.04/hour.

                                          (In Scope, Office, Classification Level 3, Step 1, SK Arts/SGEU 2016 to 2022 Collective Agreement).

 As a condition of employment, the selected candidate shall provide a favourable criminal record check.

ORGANIZATION OVERVIEW

SK Arts provides funding and support to the arts for the benefit of all people in Saskatchewan. The agency offers grants, programs and services to individuals and groups whose activities have an impact on the arts in Saskatchewan and ensure that opportunities exist for Saskatchewan residents to experience all art forms.

SK Arts considers equity, diversity, and inclusion as advantages and strengths that enhance our perspective, strengthen our work, and contribute to our innovation.

 

POSITION PURPOSE AND ACCOUNTABILITY

The Administrative Coordinator works in an environment that is mission- and results-driven and community oriented. This position offers an opportunity for an individual with administrative knowledge and skills and an interest in the arts to participate in a wide range of activities within a supportive team environment. For this Term position, the Administrative Coordinator will undertake duties that support the agency’s communications and public relations initiatives, and activities related to the organization and presentation of the Saskatchewan Arts Awards and the SK Arts 75th Anniversary project.

The Administrative Coordinator works collaboratively with the Executive Assistant, members of the Management Team, and other staff as required. The Administrative Coordinator will report to a member of the Management Team.

This is a Term, less-than-full-time position based in Regina. Hours of work are not less than 80 hours for each full month worked. The work is accomplished in an office setting and in a unionized environment. Matters concerning working conditions, hours of work and wage scales are determined by SK Arts and described in the Saskatchewan Arts Board/SGEU Collective Agreement.

As a condition of employment, the selected candidate shall provide a favourable criminal record check.

 

KEY RESPONSIBILITIES

  • Support the planning, development, coordination and presentation of special projects and programs, and support identified projects and initiatives.
  • Respond appropriately and accurately to enquiries that are received by phone, e-mail or in person that are about your assigned activities, initiatives and projects, and related processes. Forward unfamiliar requests to the Executive Assistant.
  • Maintain continuity of administrative activities by recognizing and documenting irregularities or issues, determining needs and recommending required action where required.
  • Coordinate details and logistics related to assigned special projects, meetings, activities, or events, as required.
  • Prepare written correspondence and/or documents, as assigned.
  • Liaise with project participants, as assigned.
  • Arrange hotel accommodations and travel for external parties and/or staff, as specified.
  • Participate and/or arrange in-house meetings and/or planning discussions, as required.
  • Collaborate with staff, the Executive Assistant, the Management Team and the CEO to ensure documents, speaking notes and all materials are timely and properly compiled and distributed.
  • Attend identified events, meetings, planning sessions, and media conferences, and contribute to event and project preparations and evaluations, as required.
  • Assist to fulfill agency reporting requirements by collecting necessary information and statistical data.
  • Ensure that documents, files, and applicable database are accurate and up-to-date, and preserve records according to established policies and procedures in collaboration with the Director of Administration.
  • Support the Executive Assistant, members of the Management Team and other administrative coordinators, with activities that are related to the assigned projects, initiatives and/or activities.

KNOWLEDGE, SKILLS, AND ABILITIES

The Administrative Coordinator requires:

  • A combination of formal post-secondary education in office or business administration and/or experience in an office setting.
  • Knowledge of, and experience working with computer software applications (especially Microsoft 365, Adobe Acrobat, Windows 10, etc.), internet search tools, websites, and social media platforms.
  • Knowledge of administrative processes.
  • Skilled with the creation and editing of written material and accurate in recording meeting notes.
  • Strong verbal and written communication skills.
  • Ability to complete administrative duties with minimal supervision and to achieve performance targets, appropriately manage activities and projects, and resolve issues within established timelines especially when assigned multiple jobs at once and during periods of heavy workload.
  • Experience in coordinating logistical requirements for meetings, gatherings and events with individuals and small and large groups.
  • Resourceful individual and self-motivated team player with the ability to handle confidential information with discretion, and to work independently and collaboratively to plan and carry out assignments in an effective, organized, and timely manner with excellent attention to detail, especially when planning and managing multiple jobs at once and during periods of heavy workload.
  • Strong interpersonal skills with the ability to listen, accurately comprehend and appropriately respond clearly and sensitively to members of the public and diverse internal and external stakeholders.
  • Able to clearly speak and write in English and understand the subtleties of the language.

ASSETS

The following can be considered as assets in an application for this position:

  • Some knowledge of the arts, artists, arts organizations, and/or arts activities.
  • Fluency in a second language after English such as French or the language of a Saskatchewan Indigenous or newcomer group.
  • Knowledge of Saskatchewan Indigenous, newcomer, and BIPOC populations, and/or peoples from other equity-seeking communities.
  • Possession of a valid Saskatchewan driver’s license.

Application deadline:    Friday, August 5, 2022, at 4:30 pm.

Applications must include:      Current resumé and cover letter.

The cover letter must include details that demonstrate how you have achieved the required knowledge, skills and experience.

E-mail applications to:       This email address is being protected from spambots. You need JavaScript enabled to view it.